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Process for Requesting a Facility by Outside Organizations

  1. To fill out a rental application visit www.fortmillschools.org to find the facility rentals webpage tab, located at the bottom of the home page. After clicking on the tab, you will see the rental application, policy, and fee schedule located to the left of the screen.
  2. A $50 application fee must be mailed or deliver in person to the District Rental Facilitator before an application will be reviewed.
  3. The District Rental Facilitator will review the application to make sure all sections of the form have been completed and that the event meets the requirements according to Policy KF.
  4. The District Rental Facilitator will submit to the school for approval in order to avoid conflicts with school-scheduled activates. Please allow up to 10 business days for this process.
  5. The Principal or designee will provide written verification to the district rental facilitator that the event has been approved and will not conflict with any other use at the facility.
  6. Once application is approved, the District Rental Facilitator will notify the requester.
  7. All arrangements, security requirements, terms of use and schedules will be confirmed.
  8. The District Rental Facilitator will generate the Facility Use Agreement and invoice, including all applicable fees.
  9. Payment and a copy of the Certificate of Liability Insurance must be received 10 days prior to the event.
  10. A notice of cancellation is required at least 72 hours before the event in order to receive a refund.